Invoice generator for the US, with sales tax by state
Pick the state where your customer takes delivery, add the local rate, and mark which lines are taxable.
From: your business
Bill to: your customer
Number, dates and terms
Total due
$2,161.25
including $21.25 sales tax
Juniper Lane Studio LLC
418 Congress Ave, Suite 200
Austin, TX 78701
billing@example.com
Invoice
| Invoice no. | INV-2026-0001 |
| Date | October 17, 2026 |
| Terms | Net 30 |
| Due date | November 16, 2026 |
Bill to
Bluebonnet Coffee Co.
2200 S Lamar Blvd
Austin, TX 78704
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Brand identity design, logo and guidelines | 1 | $1,800.00 | $1,800.00 |
| Printed menu boards | 4 | $85.00 | $340.00 |
| Subtotal | $2,140.00 |
| Sales tax TX 6.25% on $340.00 | $21.25 |
| Total | $2,161.25 |
Payment details
ACH: routing 000000000, account 0000000000 Please include the invoice number with your payment.
Thank you for your business.
United States: no federal invoice format
All required details present
State sales tax rules apply to what you charge, not to the invoice layout.
- Present: An invoice number
- Present: Your business name and address
- Present: Customer name and billing address
- Present: A description of each item
- Present: Due date or payment terms
- Present: Sales tax shown as its own line, with the rate
Made in your browser. Nothing you type is sent to a server; your business details are kept on this device only, for the next invoice.
Total due
$2,161.25
In the United States there is no federal invoice law and no federal sales tax, so what makes a US invoice right is the sales tax line: the general rate of the state, plus the city, county or district rate of the place where the customer receives the goods, applied only to what that state taxes. This generator holds the general rate of all 51 jurisdictions, from 2.9% in Colorado to 7.25% in California, each read on the state's own revenue page; Alaska, Delaware, Montana, New Hampshire, Oregon have no state sales tax. You add the local rate, because it depends on the street address and 38 jurisdictions allow one. Each line can be taxable or not: a Texas designer billing a $1,800 logo and four $85 printed boards puts tax only on the boards, $28.05 at 8.25% in Austin. The PDF comes out on Letter paper with US dates.
Checked by Radif Partners · Editorial policy · Methodology
How the sales tax line is built
The generator adds the state rate and the local rate you type, then applies the result to the lines you mark taxable. The tax is computed on the invoice total for those lines and rounded to the cent. Shipping is treated as taxable by default; set its line to zero if your state exempts separately stated delivery. The tax appears as one line, "Sales tax TX 8.25% incl. 2% local" for example, so the customer sees the rate as well as the amount.
| State | State rate | Local taxes allowed |
|---|---|---|
| California | 7.250% | yes |
| Indiana | 7.000% | no |
| Mississippi | 7.000% | yes |
| Rhode Island | 7.000% | no |
| Tennessee | 7.000% | yes |
A high state rate does not mean the highest bill: Louisiana and Alabama have moderate state rates but some of the highest combined rates once parishes and cities add theirs. That is why the local rate is a field of its own rather than an average.
States with no state sales tax
Alaska, Delaware, Montana, New Hampshire, Oregon do not levy a general state sales tax. Alaska allows local sales taxes, so a seller in Juneau or Kenai can still owe one; choose Alaska and type the local rate. In the others, an invoice normally carries no sales tax at all, though Hawaii-style gross receipts taxes and lodging taxes are a different matter.
What a US invoice should show
With no federal format, a US invoice is judged by what your customer, your bank and your state auditor need: a unique number, your business name and address, the customer's name and billing address, the date, a description of each item with quantity and price, the sales tax as a separate line with its rate, the total and the due date or terms. The checklist beside the preview uses this list. If you sell to a customer who gives you a resale or exemption certificate, keep the certificate and invoice without tax.
Contractors, consultants and freelancers
A 1099 contractor's invoice is an ordinary invoice: no tax is withheld, and the client asks for your Form W-9 to report payments at year end. The contractor invoice template separates labor and materials, which matters in states that tax materials but not installation labor. Consultants and freelancers can start from the consulting template or the freelance template.
The rate check behind the list
Each state rate was read on the official page of the state's revenue department or in its statute, and a script re-reads those pages each week to confirm the rate still appears. The sales tax on invoices guide has the full table of states, and the methodology page lists every source with the result of its last check.