Invoice templates for each kind of job and document
Every template opens the same generator, already filled in for its case, with the tax of the country you choose.
A template on this site is not a Word file to download and fill in by hand: it is the invoice generator opened on a document that already fits a job, with sample lines, payment terms, notes and the right document title, which you overwrite with your own. That matters because the hard part of an invoice is not the layout but the tax and the wording, and those follow the country you pick rather than the template. Pick the freelance template in the UK as a VAT-registered business and £1,000 of work becomes £1,200 with VAT at 20%; switch the country to Australia and the same work becomes $1,100 with GST, titled "Tax invoice". There are thirteen templates: four for ways of charging (freelance, contractor, consulting, hourly), five for other documents (quote, pro forma, receipt, credit note, blank invoice) and four for national cases (UK sole trader, UK construction under CIS, Quebec with QST, and Australia without GST). None needs an account, and each one is checked against the required details of the country you choose.
Tax added to one invoice, country by country
Total with tax, UK
£1,200.00
| UK, VAT 20% | £200.00 → £1,200.00 |
| Australia, GST 10% | $100.00 → $1,100.00 |
| Ontario, HST 13% | $130.00 → $1,130.00 |
| Texas, state rate 6.25% | $62.50 → $1,062.50 |
Effective tax rate for UK: 20.00%
Checked by Radif Partners · Editorial policy · Methodology
Templates by way of charging
The first choice is how the work is priced, because it decides how the lines read.
- Freelance invoice: one line per deliverable, an article, a design, a feature, with the usage rights in the notes and short payment terms.
- Contractor invoice: labor and materials on separate lines, progress billing and a deposit deducted from the balance.
- Consulting invoice: day rates and fixed-fee deliverables, a purchase order number, and expenses recharged the way the tax authority expects.
- Hourly invoice: Hours and Rate columns that read like a timesheet, with overtime on its own line.
Templates by document
Not every document that looks like an invoice is one. Tax authorities draw a line between a document that records a taxable supply and one that only prices or confirms it, and the generator prints each with its own title and statements.
| Template | Asks for payment | Can support a tax claim | Title printed |
|---|---|---|---|
| Quote or estimate | No | No | Estimate (US), Quote (elsewhere) |
| Pro forma invoice | In advance | No | Pro forma invoice |
| Blank invoice | Yes | Yes, once complete | Invoice, VAT invoice or Tax invoice |
| Receipt | No, confirms payment | In Australia, if titled tax invoice | Receipt |
| Credit note | No, reduces an invoice | Adjusts the original | Credit note, Credit memo (US), Adjustment note (AU) |
A pro forma is the one most often misused: it lets a customer pay in advance or clear goods through customs, but neither the customer nor you can treat it as the tax invoice. The real invoice follows on delivery.
Templates for national cases
Four templates exist because one country has a rule the others do not.
- UK sole trader invoice: not VAT-registered, trading under a business name, so GOV.UK asks for your own name and an address where legal documents can reach you.
- UK CIS invoice: construction work for a contractor, with the reverse charge wording and the 20% deduction on labour only.
- Quebec invoice: GST at 5% and QST at 9.975%, both registration numbers, and Revenu Québec's detail requirements that start at any amount.
- Australian invoice without GST: below the $75,000 threshold and not registered, so no GST and never the words "Tax invoice".
What every template shares
Whatever you start from, the same engine computes the tax, the same checklist compares the invoice with the official list for your country and total, and the same PDF builder draws the result on Letter paper for the US and Canada or A4 for the UK and Australia. The country pages explain each system in full: the US generator with sales tax by state, the UK VAT invoice generator, the Canadian generator with GST, HST, PST and QST, and the Australian tax invoice generator.
Choosing quickly
If you are unsure, start from the template closest to how you price your work, set the country and registration, and read the checklist beside the preview: it says what is still missing for your case. Change the Document selector at any time to turn a quote into an invoice or an invoice into a credit note; the lines stay. And once an invoice is paid late, the UK late payment interest guide and the payment terms guide take over.