Hourly invoice template: hours, rate and a total the client can check
The quantity column becomes Hours and the price column Rate, so the invoice reads like the timesheet behind it.
From: your business
Bill to: your customer
Number, dates and terms
Total due
$3,657.50
no tax added
Juniper Lane Studio LLC
418 Congress Ave, Suite 200
Austin, TX 78701
billing@example.com
Invoice
| Invoice no. | INV-2026-0001 |
| Date | October 17, 2026 |
| Terms | Net 14 |
| Due date | November 16, 2026 |
Bill to
Bluebonnet Coffee Co.
2200 S Lamar Blvd
Austin, TX 78704
| Description | Hours | Rate | Amount |
|---|---|---|---|
| Development, sprint 14 (timesheet attached) | 32.5 | $95.00 | $3,087.50 |
| Code review and deployment | 6 | $95.00 | $570.00 |
| Subtotal | $3,657.50 |
| Total | $3,657.50 |
Payment details
ACH: routing 000000000, account 0000000000 Please include the invoice number with your payment.
Thank you for your business.
United States: no federal invoice format
All required details present
State sales tax rules apply to what you charge, not to the invoice layout.
- Present: An invoice number
- Present: Your business name and address
- Present: Customer name and billing address
- Present: A description of each item
- Present: Due date or payment terms
- Present: Sales tax shown as its own line, with the rate
Made in your browser. Nothing you type is sent to a server; your business details are kept on this device only, for the next invoice.
Total due
$3,657.50
An hourly invoice is a promise that the hours are real, so its job is to be checkable: each line names the work, the number of hours and the rate, and the total is nothing more than their product. With the "Hours × rate" box ticked, this template relabels the quantity column "Hours" and the price column "Rate" on the form, the preview and the PDF. It opens on a development sprint of 32.5 hours and 6 hours of review at $95, $3,657.50 before any tax. Hours go in as decimals, which is where most hand-made invoices slip: 7 hours 45 minutes is 7.75, not 7.45, and the converter below does the division for you. Tax is added the same way as on any other invoice, by the country and the registration you choose: the same $3,657.50 becomes $4,023.25 with GST in Sydney. Attach or keep the timesheet the hours come from, because the client's first question about an hourly invoice is always where a number came from.
Checked by Radif Partners · Editorial policy · Methodology
From timesheet to invoice line
Add up the timesheet per type of work and per rate, not per day: a client wants "Development, 32.5 hours" rather than five lines of 6.5. Keep the daily detail in the timesheet. If the work spans two periods or two purchase orders, split the lines along the same boundary so each one can be approved by the right person.
Hours and minutes to an invoice line
Quantity to enter
7.75 hours
| Line amount before tax | £736.25 |
| Tax if registered | £147.25 |
| Total with tax | £883.50 |
Minutes ÷ 60, rounded to two decimals: 45 minutes is 0.75 of an hour.
Rates, minimums and travel time
An hourly rate rarely travels alone. A call-out minimum ("minimum charge of two hours") is best shown as the hours actually billed with a note explaining the minimum. Travel time billed at a lower rate gets its own line. Rush or out-of-hours work at a multiple of the base rate gets its own line too, with the multiple in the description. The generator accepts up to three decimals of hours, so a line of 0.083 hours (five minutes) is possible, though most agreements bill in larger steps.
The same hours, taxed in four places
| Where the business is registered | Tax on the hours | Invoice total |
|---|---|---|
| Texas, service not taxable | $0.00 | $3,657.50 |
| United Kingdom, VAT-registered | £731.50 | £4,389.00 |
| Quebec, GST + QST | $547.72 | $4,205.22 |
| New South Wales, GST-registered | $365.75 | $4,023.25 |
Whether hourly services are taxed in a US state depends on the service and the state, so the lines start as not taxable and you switch any that your state taxes. In the UK, Canada and Australia, a registered business charges VAT, GST or HST on its hours at the rate that applies to the service; the guide to Canadian rates by province has the provincial figures.
Billing hours every week or every month
Frequent hourly invoices keep each one small and easy to approve. Whatever the rhythm, give every invoice its own number in one continuous series and the period it covers in the first line. If you are billing a fixed fee for a defined result rather than time, the consulting template or the freelance template fits better, and a large job priced in advance starts from the quote and estimate template.