Receipt template: proof of payment, with the tax on it
For money already received: the receipt names what was paid for, how much tax it held, and when.
From: your business
Received from: your customer
Number, dates and terms
Amount received
$180.00
no tax added
Juniper Lane Studio LLC
418 Congress Ave, Suite 200
Austin, TX 78701
billing@example.com
Receipt
| Receipt no. | R-2026-0001 |
| Date | October 17, 2026 |
Received from
Bluebonnet Coffee Co.
2200 S Lamar Blvd
Austin, TX 78704
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Annual maintenance service | 1 | $180.00 | $180.00 |
| Subtotal | $180.00 |
| Total | $180.00 |
| Amount paid | $180.00 |
Paid in full, thank you.
United States: no federal invoice format
All required details present
State sales tax rules apply to what you charge, not to the invoice layout.
- Present: An invoice number
- Present: Your business name and address
- Present: Customer name and billing address
- Present: A description of each item
- Present: Due date or payment terms
- Present: Sales tax shown as its own line, with the rate
Made in your browser. Nothing you type is sent to a server; your business details are kept on this device only, for the next invoice.
Total due
$180.00
A receipt confirms that a payment has been made, where an invoice asks for one, so the generator changes the document's wording when you choose "Receipt": the customer block becomes "Received from", the payment details disappear, the due date is dropped and the totals end with "Amount paid". The tax stays on the document, because a customer who pays for a business purchase usually needs to see it. In Australia, a GST-registered seller's receipt is titled "Tax invoice / Receipt", since the ATO accepts any document intended to be a tax invoice that carries its seven details, and a sale of more than $82.50 needs a tax invoice if the customer asks. In the UK, VAT Notice 700/21 says that when a customer pays cash for a supply already invoiced and asks for a receipt, you must give one for the amount and date it. The sample is an annual maintenance service at $180: in Texas it carries $11.25 of state sales tax if the service is taxable there.
Checked by Radif Partners · Editorial policy · Methodology
Receipt, invoice or both
The order of events decides the document. If the customer pays after the work, you send an invoice first and, when asked, a receipt. If the customer pays on the spot, a shop sale or a job paid on completion, one document can do both jobs: a receipt that carries everything an invoice would, which in Australia is exactly the "Tax invoice / Receipt" the generator produces. The invoice vs receipt guide walks through the cases.
| Country | Title the generator prints (registered seller) | Rule behind it |
|---|---|---|
| United States | Receipt | No federal format; show sales tax separately where you collect it |
| United Kingdom | Receipt | A receipt for cash against a VAT invoice must be dated (VAT Notice 700/21, 4.7) |
| Canada | Receipt | Supporting documents for tax credits follow the bands of $100 and $500 |
| Australia | Tax invoice / Receipt | A document intended to be a tax invoice with the seven details is one |
In Canada, the regulations on input tax credits treat a receipt as supporting documentation in the same way as an invoice: a customer who pays $100 or more needs your GST/HST registration number on it, and from $500 also their own name and a description. The generator's checklist applies these bands to the receipt total.
Recording how the money was paid
A receipt is more useful months later if it says how the payment arrived. Write it in the notes: "Paid by card ending 4421 on 12 October", "Bank transfer, reference INV-2026-0042", "Cash". For a payment that settles an invoice, quote the invoice number so both documents point at each other.
Numbering and copies
Give receipts their own sequence (the template starts at R-2026-0001) and keep a copy of each one, as you would an invoice. A receipt does not replace your accounting records, but it is often the only document a customer keeps, and the first one they produce if a payment is ever disputed. If you later refund part of the amount, a credit note records it against the original document.